LeddarTech is currently seeking a dynamic Executive Assistant located in the Montreal area. Reporting to Frantz Saintellemy the incoming CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to LeddarTech. The Executive Assistant also serves as a liaison to the board of directors and senior management team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

The Executive Assistant must be creative and enjoy working within a small, entrepreneurial tech environment that is mission-driven, results-driven, and a publicly listed company. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. They should also have the ability to maintain a realistic balance among multiple priorities.

This Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to manage a wide variety of activities and confidential matters with discretion. If you are a meticulous and articulate administrator who excels in keeping people organized and thrives in challenging environments, this could be the perfect opportunity for you.

YOUR MISSION

Responsibilities:
• Manages CEO's calendar, travel plans, and meeting documents
• Facilitates communication between CEO, executives, employees, and board members
• Researches and prioritizes incoming issues, taking appropriate action
• Builds relationships crucial to the organization's success and handles special projects
• Completes deliverables, drafts correspondence, and manages conflicting needs
• Coordinates Quarterly Investor Presentations

Board Support and Liaison:
• Serves as CEO's administrative liaison to the board of directors
• Assists board members with travel and maintains confidentiality
• Ensures compliance with bylaws and materials distribution

Senior Management Liaison:
• Participates in Executive Team meetings and coordinates agendas
• Assists in scheduling and coordinating senior management meetings
• Facilitates cross-divisional travel and outreach plans

Communications and Outreach:
• Updates President's bio and handles external communications
• Edits and completes drafts of written materials

Strategic Initiatives:
• Supports the Executive Team on strategic initiatives
• Follows up on CEO's contacts and edits acknowledgement letters

 The ideal person for this job will have 
• 7-10 years of proven Executive Assistant experience
• Experience with multiple executives in a publicly traded company
• Proficient in Microsoft Office Suite and expense reporting software
• Strong organizational, time management, and attention to detail skills
• Excellent verbal and written communication skills in English and French
• Based in our Montreal Office
• Ability to prioritize, maintain confidentiality, solve problems, and work independently or collaboratively
• Flexible and adaptable to changing priorities and deadlines